Planning
- Assess goals and needs: Discuss with your club advisor how your club can achieve the desired results.
Get the most from your semester. A well-organized group can provide a lot of fun and enriching activities.
Many students are attracted to the student life. - Flexibility: Discuss with your advisor ways to increase flexibility in your budget.
Later in the semester, you can attend the event. If an event off-campus is cancelled because of bad weather, there
A backup plan is a good idea. - Fill out the Disbursement vouchers and return them 10 days after you receive it.
advance. Include Personal Service Contracts as well as supporting documents.
Delegate Duties
- Club Executives: Each club has its own President, Vice-Presidents, Treasurer, and Secretary. A minimum of
One of these executives should be responsible for disbursement, preferably the treasurer
While other club duties are divided fairly, vouchers can be issued. This reduces the burden of a single person.
member. - Backups: In the event that the person designated to disburse vouchers is not available, another can be used.
The club’s executive should be prepared to take on the work.
Documentation
- Keep all minutes of club meetings. The Secretary should do this. The Secretary should do this.
Minutes are required as an attachment to Disbursement vouchers. Minutes can be used to track expenditure.
In club meetings, progression allows for review, reflection, and references. - Communication: Keep all memos, and written communications as a business practice.
Documentation and records can often resolve issues.
MBJ Food Orders
- Plan Ahead: Once you have a budget for refreshments, plan meals for club meetings a month in advance.
More in advance. Fill out the Monthly form by selecting from MBJ the menus that the club prefers.
Approval voucher for disbursement. This will help to streamline the ordering of refreshments.
Installing Equipment
- Uniforms: If you use uniforms in your club, order them once your budget has been set.
Priority is given to getting approved. Plan for ordering uniforms and other items for new members.
collecting uniforms for disbanding members, if suitable. - Sports and Game Equipment: Order sports and game equipment when your budget increases
They should be available for club activities as soon as they can.
